Everything about eTds

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Who has to file eTds Statement

  • Companies and Government Deductors have to prepare and submit a return in prescribed

  • electronic format.

  • eTds has to be submitted quarterly at the TIN-Centre

  • Software is required for preparing e-Tds statements


Types of e-Tds Statements


Sr. no

Form No.




TDS on Salaries



TDS on all payments Other than Salaries



TDS on payments to Non-Residents & Foreign Companies

Due Dates of Quarterly e-Tds Statements


Qtr No


Due Dates for Form NO.24Q/26Q

Due Dates for Form No.27Q


April to June

15th July

14th July


July to September

15th Oct

14th Oct


Oct to Dec

15th Jan

14th Jan


Jan to March

15th June

14th April / 14th June *

* If there are TDS deduction provisional entries as on the last date of the accounting year, then due date of return is 14th June. If there are no such entries, then it is 14th April.

Tax Information Network ?TIN

  •    TIN has 3 main components

  • ERACS ?Electronic Return Acceptance and Consolidation System which consists of setting up of several TIN-FC in major cities across India, and a web based utility for upload of e-Tds to the central system of TIN

  • OLTAS for daily upload to the central system the details of tax deposited across country by banks

  • Central PAN Ledger Generation System (CPLGS), which consolidates data for each PAN like:

  • TDS is deducted by several deductors for this PAN holder. The data, which is submitted by deductors (e-Tds Statements) is matched with the challan information from banks.

  • Details of Tax deposited directly by the tax-payer with the bank.

  • Details of major expenditure by the PAN holder from the AIR filed by the specified entities.

Software for etds preparation

  • The eTDS file needs to be created thru an e-Tds software

  • The software points out errors in the file and after errors are rectified the e-Tds return is generated and saved

  • You can view the list of eTds Software Providers from

  • http://www.tin-nsdl.com/eTDSswProviders.asp    

Data Structure and Imp Validations

  • The income-tax department notifies the forms, which needs to be submitted.

  • Based on the Forms, NSDL decides on a data structure. It has specified the format in which the data is to be arranged and the information therein.  Data structure contains Fields level validations like mandatory or optional field, Data Type validation like Integer or Character and their max length.

  • According to data structure following are the pre-requisite for e-tds filing

Deductor details:


Sr. No





This is 10 digit alphanumeric number


Name of deductor

Name of the person who deducts the tax should be mentioned. It should less than or equal to 75 characters


Address of deductor

It is divided in five parts in which only address 1 is mandatory which is 25 characters


State and Pin Code

Valid 2 digit state code & 6 digit pin number


Name of the responsible person

Name of Person responsible who deducts tax on behalf of the deductor. It should be less than or equal to 75 characters


Designation of responsible person

20 Characters


Address of Responsible Person

It is divided in five parts in which only address 1 is mandatory which is 25 characters


State and Pin code


Valid 2 digit state code & 6 digit Pin Number


Deductee details:


Sr. No




Deductee code

This is 1 digit number. 1 for company & 2 for other than company


Party PAN

This 10 digit alphanumeric number is allotted by ITD to each deductee


Name of Party

Deductee name should be mentioned. it should less than or equal to 75 characters


Amount paid / credited

Gross Amt paid to the deductee should be mentioned. Maximum length=15



The amt upto 2 decimal places can be entered. Maximum length=15

Special characters (/-) is not allowed



The amt upto 2 decimal places can be entered. Maximum length=15

Special characters (/-) is not allowed


Education cess

The amt upto 2 decimal places can be entered. Maximum length=15

Special characters (/-) is not allowed


Total tax deducted

Tds +Surcharge + Education cess


Date paid / credited & date of deduction

Both should be less than or equal to quarter end date and within the financial year


Rate at which tds deducted

The rate upto 4 decimal places can be allowed. Percentage sign (%) is not allowed


Reason for non deduction & lower deduction

Value should be "A" if lower deduction or No deduction if the deductee gives a Lower Rate Certificate and

"B" if the deductee gives Self Declaration

For Standard Deduction leave blank 


Challan Details:


Sr. No




Section code

Section Code under which Tax has been deducted which is 3 digit alphanumeric number (for eg.94J) 


TDS / Surcharge/ Education cess

No fractional portion is allowed in this field. It should be less than or equal to 15 digit



No fractional portion is allowed in this field. it should be less than or equal to 15 digit



No fractional portion is allowed in this field. it should be less than or equal to 15 digit


Total tax deposited


>=total tax deducted + TDS Interest +TDS others across all deductee statements

Maximum length=15 digits


Date on which total tax deposited

Date should not be Greater than System Date. It should be in dd/mm/yyyy format


BSR code

This is 7 digit BSR code allotted by RBI


Serial No

This is 5 digit unique number stamped by bank


Nil Challan Indicator

Y and N should be mentioned for Nil Challan

FVU ?File Validation Utility

  • FVU is a JAVA based utility.  Java is a computer language developed by Sun Microsystems.  This Java Runtime Environment (JRE) should be installed on the computer in which the e-Tds statement is prepared.

  • FVU is developed by NSDL and is freely available on its web site

  • FVU is to be identified by its Version Number. While running FVU always it is necessary to use the latest version, which may have the updated format level validations. NSDL releases new versions of FVU from time to time.

  • The newer version fixes the reported bugs or provides for changes brought about later. If you use an older version of FVU, your file may not be accepted at the TIN Centre.

  • Hence, you must always check for the latest version of FVU from either www.tdspac.com or http://www.tin-nsdl.com/Downloadsquarreturns_regular.asp

  • The purpose of FVU is to check the file created by the software for format level accuracy. 

  • Once you run FVU, it will ask for

  • The text file that needs to be validated

  • The folder path where output / error file will be created by FVU

  • If the file created is incorrect, FVU will give the list the error messages in a file with .html extention.

  • If the file is correct, FVU will create another file called Hashed File, which needs to be submitted at the TIN Centre. This file will have .fvu extension.  A file with control totals will also get created.

Submission of Returns

  • The file to be submitted is the file with extension .fvu created by NSDL's File Validation utility.

  • The .fvu file must be copied in a Floppy or a CD

  • The TAN / Name / Form No. and Financial Year must be mentioned on the Floppy / CD

  • A Printed, Signed & Stamped Form 27A must accompany the CD/Floppy

  • The control totals in Form 27A must match with the control totals generated by Error/Response file (html file)

  • TAN number must be valid

  • The CD/Floppy containing e-TDS Statement and printed Form 27A must be submitted at the nearest TIN Facilitation Centre.

  • The list of TIN-FC is available at http://www.tin-nsdl.com/TINFaciliCenter.asp

  •  If your file is rejected at TIN-FC, it is very important to know the REASON of rejection.

  •  The TIN-FC is also liable to issue you a Rejection Memo with the reason of rejection clearly mentioned. Always insist on the same.

  • If the TIN-FC does not issue Rejection Memo, you must take down the TIN-FC Number and make online complaint to NSDL at http://www.tin-nsdl.com/customerform.asp

  • Statement Acceptance Module (SAM) is a application which accepts the e-tds returns.  It validates the file and also checks for deductor details like TAN, Name of the company

Filing fees


No. of Deductee Records

In the e-Tds statement

Upload Charges

Upload Charges inclusive

Of Service tax @12.24%

Up to 100 deductee records

Rs. 25/-


101 to 1000 deductee records



More than 1000 deductee records




Online TAN View


  • After you have filed your eTDS statement it is possible to view details online

  • This facility can be accessed thru    

  •     https://onlineservices.tin.nsdl.com/TIN/JSP/tds/linktoUnAuthorizedInput.jsp

  • For login, click Quarterly Statement Status

  • Enter your 10-digit TAN in login and Provisional Receipt No.(PRN) Click View Status

  • NIL Challan

    • NIL challan have TDS deductions with 0 amount, which could arise in the following circumstance

    • No deduction because of NIL Rate certificate / self declaration

    • For 24Q ?all employees below taxable limit

    •  These transaction need to be reflected in etds return. For such cases, there is a concept of NIL Challan, where amount paid will be zero and no other details need to be given except NIL Challan indicator as Yes, section code and Date of payment as last date of the quarter.

    eTds Correction       

    • Correction Statement is to rectify an error in the original eTDS statement filed earlier

    • It is different from revised returns as correction statement has only those records, which have errors and need to be rectified and filed again.

    • Correction statements need to be filed

    •  If NSDL sends an email regarding inconsistency in challans

    •  Internal audit may notice that the statement filed is incomplete

    •  PAN for deductees are received later

    • The most common errors are non-matching of challan, ie. Challan details submitted in e-tds statement are not matching with details filed by banks thru OLTAS and Incorrect PAN.

    • To file Correction Statement the steps are

    •  List out the errors to be rectified

    •  Find out the original fvu file and the provisional receipt

    •  Use the appropriate software to create correction statement

    •  Print form 27A and response file generated by FVU

    • Take the CD/floppy with .fvu file / Print out of response file and signed copy of Form 27A to TIN-FC.

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